Description of original award (Fiscal Year 2022, $67,887)
Project Title: Improving Transfer of Registration Photos to the Idaho Central Repository
Project Purpose and Objectives: Provide aid to the Central State Repository (Idaho State Police (ISP)/Bureau of Criminal Identification (BCI)) in processing unit backlog and increase compliance with FBI required timelines through hiring two (2) part-time temporary Technical Records Specialist 1 (TRS1) positions to take up some of the daily processing to give full-time Sex Offender Registration (SOR) unit staff time to tackle substantially equivalent determination write-ups and ensure that federal processing timelines are met. This application also seeks to fund travel for unit staff to deliver cameras and accessories to the 44 County Sheriff’s Offices (CSO) in advance of an electronic interface that will transfer offender registration photographs to the state without having to go through the Idaho Transportation Department (ITD) as it is now configured.
Eliminate the 600+ legacy records backlog
Increase timely new registration processing by 14% or more.
Increase timely registration and address verifications processing by at least 6%.
Distribute cameras and accessories to the 44 county Sheriff’s office registration agencies and provide training on their use.
Strategies: This project will aid the SOR unit staff; to take some of the data entry workload off the full-time staff who can then focus on backlogged substantially equivalent determinations. The part-time staff will be able to work on backlogged tasks matching legacy records to offender files that were not completed during the most recent upgrade to the registry software. The part-time staff will allow the unit to regain compliance with FBI timelines for registration processing. Funds will also be used to facilitate staff travel to distribute cameras and accessories to each county’s registration site. Equipment has been purchased but the electronic interface has been put on hold due to state switch replacement issues. While the electronic interface is not ready for use yet, we have a work-around process for the agencies to begin submitting offender registration photos directly to the state registry without having to use other agency’s equipment or having ITD participate as a middleman in the transfer process. However, the most important factor for the travel is, ITD will be discontinuing the transfer process at the end of 2022 making it imperative that ISP/BCI distribute the cameras and provide an alternative process for the counties.