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County of York Data Integration Project

Award Information

Award #
Funding Category
Competitive Discretionary
Congressional District
Funding First Awarded
Total funding (to date)

Description of original award (Fiscal Year 2023, $850,000)

Probation was conceived of as a mechanism for providing individualized rehabilitation, support, and
pathways to opportunity to people that would otherwise be incarcerated; however, it has instead
become a major driver of incarceration. Low supervision success rates are driven in part by the inability
of the system to adequately meet the needs of those on probation and provide them with the necessary
cross-system supports for them to lead healthy, productive lives. In this project, we seek to increase
access to individualized services and supports, increase racial equity, and facilitate more informed
resource allocation and decision-making regarding probation policy and practice through the
development of an integrated data system and dashboard in York County, Pennsylvania. The integrated data system will incorporate client- and case-level information from numerous criminal legal,
social/human service, medical health, and behavioral health entities utilizing strict permissions and
deidentification protocols to project the privacy of those whose records are in the system. Given that
legal guidelines will restrict who is able to access fully identifiable cross-system client information, the
system will incorporate a feature that sends an alert to probation officers when a client they are
supervising is involved with another system. In this way, more comprehensive case management and
the ability to collaborate and coordinate care will be enhanced even when probation staff do not have
direct access to the other system’s data. Additionally, to increase transparency and accountability, a
public-facing dashboard will be launched in tandem with the integrated data system showing current
data, trends, and disparities across a series of key performance indicators.

Development of the integrated data system will be guided by an Advisory Group comprised of both
system and community stakeholders, including people with lived experience on probation; while the
infrastructure for the system itself will be built by an organization with experience developing health
information exchanges or other related systems that will be brought onboard during the planning
phases of the work. York County Probation’s research and evaluation partner, the CUNY Institute for
State and Local Governance (ISLG) will support system development by conducting data diagnostics and
establishing protocols for data standardization, matching, merging, and deidentification. ISLG will also
document the process of implementation and conduct an evaluation of the impact of the integrated
data system on supervision success, connection to services, and other important client outcomes, as
well as disparities in those outcomes.

Date Created: September 18, 2023