No, an organization may not submit more than one proposal or application under one category. However, that organization can be a subgrantee of another organization that submits an application.
An allowable cost is a cost that is necessary for a project. The cost must support the strategies and approaches outlined in the project design. Unallowable costs are costs the government is unwilling to pay as a direct charge or through an indirect cost pool applied to the federal grant or contract. A grantee is not prohibited from incurring unallowable costs but they cannot be recovered either directly or indirectly under federal grants or contracts. Examples of unallowable costs are:
- Food and beverage costs
- Contracts over $150,000 that are not competed
- Consultant rates exceeding $650 per day
For more information, see the OJP Financial Guide.
Yes, the applicant must propose to use the entire 24-month program period. The Budget Detail Worksheet and the Budget Narrative are now combined in a single document, collectively referred to as the “Budget Detail Worksheet.” All applicants should use the Excel version when completing the proposed budget, except in cases where the applicant does not have access to Microsoft Excel or experiences technical difficulties, in which case they can use the 508-compliant accessible Adobe Portable Document Format (PDF) version. Access both versions of the Budget Detail Worksheet.
Public charities, defined by the Internal Revenue Service under section 501(c) (3) of the Internal Revenue Code, including tribal nonprofit organizations, tribal enterprises, and education institutions (public, private, and tribal colleges and universities) with experience providing legal assistance services to eligible individuals pursuant to federal poverty guidelines, and federally recognized Indian tribes (as determined by the Secretary of Interior), or tribal justice systems are eligible for Category 1. Federal poverty guidelines are updated every year by the U.S. Department of Health and Human Services at https://aspe.hhs.gov/poverty-guidelines. Nonprofits are required to submit verification of their 501(c)(3) status with their applications. Other eligible entities are encouraged to submit verification of their entities’ status.
Yes, a state or territory, including the District of Columbia, without eligible public defenders may still apply for JRJ funding. If a state does not have eligible “public defenders” (as defined by the JRJ statute) that state’s loan repayment disbursements will go to state and local prosecutors, by default. The state must still ensure a fair allocation of repayment benefits among prosecutors and public defenders wherever applicable. States should note that certain federal public defenders are eligible beneficiaries under the JRJ statute. Every state has full- time federal public defenders who practice within that state. Thus, the absence of eligible state or local “public defenders” will not, in and of itself, absolve the state from ensuring a fair allocation between eligible prosecutors and public defenders.
As described in the JRJ solicitation, applicants must describe the JRJ agency’s plan to consider a fair distribution of funding.
No. Although the statute does not specifically prohibit the awarding of JRJ funds to elected officials (assuming they otherwise would qualify as an eligible beneficiary), BJA, in its discretion, has determined that policy and ethical considerations preclude elected officials from being eligible. This prohibition does not extend to persons who hold elected offices other than as a prosecutor or public defender (e.g., city council member status unrelated to prosecutor/public defender position), provided: (1) a reasonable person could conclude that the individual’s elected status did not form a basis for their selection for JRJ benefits; (2) that the person did not use their office to influence a decision pertaining to the application; and (3) that the person’s obligations to his/her elected office do not interfere with the fulfillment of the JRJ service obligation.
Yes. BJA first started administering the program in 2010.
The state and territory funding allocation list can be found on the JRJ page of the BJA website.
Each state can spend no more than 10 percent of their total allocation on administrative costs. This includes all other budget line items other than tuition reimbursement costs. Please refer to OJP’s Financial Guide for further information on allowable costs.
Yes, a designated state agency may contract with a private non-profit organization to manage the JRJ program so long as the cost of such contract does not exceed 10 percent of the state’s allocation. No more than 10 percent of a state’s total allocation of JRJ funds may be spent on administrative costs.
BJA encourages all states to submit their applications in a timely fashion and has attempted to provide a reasonable application period, in an effort to allow for the completion of a quality application.
Each application year, the Governor of each state or territory, and the Mayor in Washington, D.C., must submit a letter designating a state agency to administer the JRJ program. Once the Governor has designated such agency, that Governor-designated agency must submit an application for JRJ funds. The JRJ state solicitation is available at: FY 2021 John R. Justice (JRJ) Program.
Prosecutors or public defenders who are interested in learning about, and/or applying for, JRJ loan repayment benefits should contact the state agency that has been designated by its Governor to administer the JRJ program. Governor-designated state agencies along with contact information can be found at: John R. Justice Governor-Designated State Agencies.
- Start date: October 1, 2021
- End date: September 30, 2023