Having guided the project team through the tasks of identifying relevant information exchanges, analyzing the legal requirements, and recognizing the critical issues and gaps, the Privacy and Civil Liberties Policy Development Guide and Implementation Templates has helped the team establish a solid foundation from which to build and draft the privacy and civil liberties policy. In the product section of this Guide, the team will be guided through the process of writing the policy. This includes defining the vision and scope of the policy, drafting an outline and organizational structure, determining and stating to whom and to what the policy applies, articulating the scope of the policy's authority and accountability, and defining what the policy will cover. A sample policy outline is provided for reference purposes and includes a listing of specific policies concerning the handling of personally identifiable information.
Templates to Assist With Drafting the Privacy and Civil Liberties Policy
The following resource is provided to assist the project team with drafting the privacy and civil liberties policy.
Privacy, Civil Rights, and Civil Liberties Policy Templates for Justice Information Systems
Developed by the U.S. Department of Justice's (DOJ) Global Justice Information Sharing Initiative (Global) in partnership with the Justice Management Institute (JMI), DOJ's Global Privacy, Civil Rights, and Civil Liberties Policy Templates for Justice Information Systems is a practical tool for justice system practitioners that provides templates for drafting comprehensive policies to protect privacy, civil rights, and civil liberties principles. The policy templates were developed for use by law enforcement agencies, prosecutors, courts, or other justice system agencies or jurisdictions at the local, state, regional, tribal, territorial, or federal level. They were designed to cover a range of computer-based justice information systems that seek or receive, store, and make available information in support of activities associated with the justice system, public safety, and health. The templates are relevant to the administration of justice, strategic and tactical operations, and national security responsibilities and are intended to address all types of public safety and public protection risks and threats, whether criminal or from natural disasters.