Following are answers to frequently asked questions (FAQs) regarding specific aspects of Bureau of Justice Assistance (BJA) performance measures:
- BJA has established performance measures for each individual program. These measures are defined in the grant solicitation you responded to and may be updated or revised during the life of the program.
- Performance measures for BJA programs and other resources can be found in the Performance Measures section of our website.
- Training and Technical Assistance (TTA) Grantees are required to report all TTA and deliverable activity conducted as a part of their BJA funded awards in the TTA Reporting Portal on a semiannual basis.
- If you are having trouble locating the specific performance measures for your program, please contact the BJA PMT Helpdesk at [email protected].
- To identify areas of success and potential areas of improvement. Performance measures identify needs for training and technical assistance (TTA) or revisions to program design or implementation.
- To track grant activity and progress towards program goals. They enable BJA to respond to external requests (e.g., congressional inquiries, media requests).
- To understand how funds are being distributed. Results inform budget, strategic plan, and future funding.
- To comply with the law. Tracking of progress through performance measurement is required by the Government Performance and Results Modernization Act of 2010, the Digital Accountability and Transparency Act of 2014, the Foundations for Evidence-Based Policymaking Act of 2018, and the Grant Reporting Efficiency and Agreements Transparency Act of 2019.
- If you do not see your grant program listed on the BJA Program Performance Measures page, contact your State Policy Advisor/Grant Manager for guidance using the BJA Contact Us page. For contact information for JustGrants, Performance Measurement Tool, and the BJA TTA Reporting Portal, please visit the BJA Performance Measures Contact Us page.
- Grantees reporting in the Performance Measurement Tool (PMT) are required to report on performance measures quarterly and narrative questions semiannually. These grantees should upload their performance reports into JustGrants on a semiannual basis.
- TTA grantees are required to report in the TTA Reporting Portal on a semiannual basis; however, grantees are encouraged to enter TTA and deliverable activity as soon as work begins. These grantees should upload their performance reports into JustGrants on a semiannual basis.
- Grantees who do not report in the PMT or the TTA Reporting Portal, but only report into JustGrants should report directly into JustGrants on a semiannual basis.
- To determine the reporting schedule for your grant program please refer to the place in which your program is required to report. See the Reporting News and Information section and refer to the report schedule below. For additional questions you may contact your BJA State Policy Advisor/Grant Manager. Contact information can be found on the Contact Us page or reach to the PMT Help Desk.
- Grantees reporting performance measures data in the PMT or the TTA reporting portal will following the schedule below:
- If you need to edit submitted data and your report is locked, contact the BJA PMT Helpdesk.
- The TTA Reporting Portal does not lock reports. Providers are able to update data, generate, and certify new reports as needed.
- BJA assesses data consistency and accuracy and reaches out to grantees with potential issues. BJA State Policy Advisors/Grant Managers also play a role in enhancing performance data quality through site visits, where they identify documentation to verify data entries for major activities.
- Data submitted to BJA is analyzed for many different purposes, including to:
- identify opportunities to improve grantees work through training and technical assistance
- improve the program’s goals and objectives
- develop annual reports, program snapshots, tailored analysis products, and presentations for various audiences (the field, policy makers, the public)
Visit the following pages for additional information and resources:
Overview New Grantees or New to Reporting Data Collection Methods and Logic Models Understanding Reporting BJA Program Performance Measures Performance Reports BJA Training and Technical Assistance Providers About the Team Contact Us